Privacy Policy
Effective Date: January 1, 2025
Photography Management System by Legacy Photography ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our photography business management platform.
1. Information We Collect
Information You Provide
- Account information (name, email, business name, phone number)
- Business details (photography specialty, location, service areas)
- Client information you manage through our platform
- Photos and galleries you upload
- Contract and invoice data
- Payment information (processed securely through Stripe)
- Communication data (emails, text messages sent through our platform)
Automatically Collected Information
- Usage data (features used, time spent, interactions)
- Device information (browser type, operating system, IP address)
- Analytics data to improve our services
- Session and authentication tokens
2. How We Use Your Information
We use your information to:
- Provide and maintain the Photography Management System platform
- Process payments and manage subscriptions
- Enable communication features (call, text, email)
- Store and deliver client galleries
- Generate contracts and invoices
- Provide customer support
- Send important platform updates and notifications
- Analyze usage to improve our services
- Comply with legal obligations
3. Information Sharing
We do not sell your personal information. We share information only in these circumstances:
- Service Providers: With trusted third parties who assist in operating our platform (Stripe for payments, SendGrid for emails, Twilio for SMS, Cloudflare R2 for storage)
- Your Clients: Information you choose to share through client galleries, contracts, and invoices
- Legal Requirements: When required by law or to protect rights and safety
- Business Transfers: In connection with a merger, acquisition, or sale of assets
- With Your Consent: When you explicitly agree to sharing
4. Data Storage and Security
We implement industry-standard security measures including:
- Encryption of data in transit and at rest
- Secure cloud storage with Cloudflare R2
- Regular security audits and updates
- Access controls and authentication requirements
- PCI-compliant payment processing through Stripe
- Automated backups for disaster recovery
5. Your Rights and Choices
You have the right to:
- Access your personal information
- Correct or update your information
- Delete your account and associated data
- Export your data in standard formats
- Opt-out of marketing communications
- Request restrictions on processing
- Object to certain uses of your information
6. Client Data You Manage
As a photographer using our platform, you are responsible for:
- Obtaining necessary consents from your clients
- Managing your clients' privacy rights
- Complying with applicable privacy laws for your business
- Securing client data you collect and store
7. Cookies and Tracking
We use cookies and similar technologies to:
- Maintain your session and authentication
- Remember your preferences
- Analyze platform usage and performance
- Provide personalized features
8. Data Retention
We retain your information for as long as your account is active or as needed to provide services. Upon account deletion, we will delete or anonymize your information within 90 days, except where retention is required for legal or legitimate business purposes.
9. Children's Privacy
Our platform is not intended for children under 18. We do not knowingly collect information from children. If you believe we have collected information from a child, please contact us immediately.
10. International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.
11. Changes to This Policy
We may update this Privacy Policy periodically. We will notify you of significant changes via email or platform notification. Continued use after changes constitutes acceptance of the updated policy.
12. Contact Us
For privacy-related questions or concerns, contact us at:
- Email: Lance@thelegacyphotography.com
- Address: Legacy Photography, Privacy Department
13. California Privacy Rights
California residents have additional rights under the CCPA, including the right to know what personal information is collected, used, shared, or sold. To exercise these rights, contact us using the information above.